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16. Sanctions and Record Keeping

Sanctions

1. One or more of the following sanctions may be imposed for violations of the honor system or other regulations:

1.1    Disciplinary warning – a written letter sent to the student from an official in Student Affairs or faculty member, stating that the student has been found to have violated a particular item of a code, that such conduct is unacceptable and that further misconduct will result in more severe disciplinary action.

1.2    Restriction – certain student privileges may be suspended for a set period of time, providing that suspension of these privileges does not interfere with the student’s ability to complete his/her academic work at the College.

1.3    Fines—previously established and published fines may be imposed.

1.4    Restitution – compensation for loss, damage or injury. This may take the form of appropriate service and/or monetary or material replacement.

1.5    Disciplinary probation – a student on probation is not considered in good standing within the College, and his/her continued enrollment is conditioned upon good conduct for the probationary period. The period of time over which the probation extends shall be set forth in the letter to the student as well as the probability of more severe disciplinary sanctions if the student is found to violate any regulation during the probationary period. This sanction may limit student participation in other College activities or programs as determined by individual College units.

1.6    Residence Probation - this sanction informs students that the standards necessary for community living have been seriously violated and that future violations of College policy may result in residence suspension, suspension, or expulsion from the College.

1.7    Residence Suspension - this sanction requires the student to terminate occupancy of on-campus residence for a specified period of time, and is automatically accompanied by the assignment of a Persona Non Grata status from all residential environments of the College. Residence suspension status does not limit participation in non-residential programs. Conditions which must be met in order to be eligible to live on-campus at the end of the residence suspension period must be clearly outlined.

1.8    Residence Expulsion – permanent separation of the student from the residential system. This sanction is automatically accompanied by the assignment of a Persona Non Grata status from all residential environments of the College and full payment of the housing contract if the removal is due to a code or regulation infraction.

1.9    Deferred suspension or expulsion– a student on deferred suspension or expulsion is not considered in good standing within the College, and the suspension or expulsion is held in abeyance as long as all other sanction conditions are completed and the student has no other serious proven code violations. The period of time over which the deferred suspension or expulsion extends shall be set forth in the letter to the student. This sanction may limit student participation in other College activities or programs as determined by individual College units.

1.10 Transcript notation describing the reason for a particular grade, period of separation or dismissal.

1.11 Disciplinary suspension - denial of enrollment, attendance, access to campus property, and other privileges at the College for a given period of time; permission to reapply for admission at the end of the period may be granted with or without qualifications.

1.12 Disciplinary Expulsion – permanent dismissal from the College.

1.13 Other –

A.                  apology

B.                  disciplinary work hours may be assessed where the student will do work benefiting the College or community;

C.                  withholding a transcript or degree otherwise earned until the completion of the process set forth in this Student Handbook, including the completion of all sanctions imposed, if any;

D.                  rehabilitative educational experiences may be ordered with or without fees attached (restorative justice circle, drug or alcohol counseling, psychological assessment, defensive driving course, essays, class presentations, etc.);

E.                  any other sanction deemed appropriate.

1.14 The following sanctions may be imposed upon groups or organizations –

A.                  Those sanctions listed above, 1-8 and 13.

B.                  Loss of selected rights and privileges for a specified period of time.

C.                  Deactivation. Loss of all privileges, including College recognition, for a specified period of time.

More than one of the sanctions listed above may be imposed for any single violation.

2. Sanctions will be determined by a majority vote of the Honor Board or disciplinary panel except in the case of expulsion, which requires a unanimous vote of the Board or panel. All sanctions will be forwarded to the Dean of Students or designee for review and action.

3. An appropriate letter informing the student (and the complainant in appropriate cases) of the sanctions imposed will be available to the student in the Office of the Dean of Students within two working days of the decision of the Honor Board/panel/official. It is the responsibility of the student to pick up this letter or read any electronic version delivered officially.

4. In cases of academic dishonesty, the instructor of the course will also receive a copy of the letter. 

5. The sanction of disciplinary expulsion may become a matter of permanent record in the Office of the Registrar with approval of the Executive Vice President for Student Affairs and will accompany all official transcripts sent by the College.

6. The Office of the Dean of Students will place a hold flag on the record of a student suspended or expelled for disciplinary reasons and all pending cases. Such hold flag will prohibit the enrollment of the named student for the appropriate length of time or until such time the case is resolved.  Holds will also be placed on the record of a student failing to complete assigned sanctions by their stated deadlines.

7. Files on pending cases and records of expulsions will be maintained indefinitely in the Office of the Dean of Students.

8. Records of all other disciplinary sanctions will be maintained for seven (7) years in the Office of the Dean of Students after all appeal rights have expired or have been exhausted, unless federal or state law requires that they be maintained for a longer period for auditing purposes only.

9. Disciplinary files and recordings of cases that resulted in “not in violation” findings will be destroyed after all appeal rights have expired or have been exhausted, except in cases of sexual misconduct.

10. Recordings of all conduct hearings shall be kept until all appeal rights have expired or have been exhausted, and then destroyed, except in cases of sexual misconduct.

11. No earlier than one year after the date of final sanctioning, a student may request that their disciplinary record be destroyed.  This stipulation does not apply to the XXF sanction, pending cases or expulsions.  This request must be made in writing and will be reviewed by the Executive Vice President for Student Affairs or their designee.  The Executive Vice President will consider destruction of a disciplinary file after examining the incident, the sanctions, sanction completion, disciplinary history, evidence of personal development, demonstration of good cause shown, and any other criteria the Executive Vice President deems appropriate.