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13. Procedures for the Reporting

13. Procedures for the Reporting of Honor Code, Student Code of Conduct, and/or other Policy Alleged Violations

1. Reporting Alleged Violation(s)

1.1. Any member of the college community with knowledge that a student, student group or student organization has violated the Honor Code, the Student Code of Conduct, and/or other policy should report the violation(s) as soon as reasonably possible to the Office of the Dean of Students. The report should be in writing and should contain:

A. The name of the student, student group, or student organization suspected of the violation(s).

B. All details of the suspected violation(s), including the date, which are known to the person reporting it.

C. The names of potential witnesses to the suspected violation.

1.2. Any person not a member of the College community may also report suspected violations of the codes and should follow these same procedures as set out above.

1.3. Student groups and student organizations may only be charged when the violation(s) arises out of or in connection with an organized group event.

1.4. The alleged violation(s) must have taken place or have been detected within one month previous to the report, unless there is evidence of concealment, the act or acts in question were later determined to be part of a pattern of harassment, or there is evidence of extenuating circumstances which have caused a delay in reporting, in which case(s) this period of limitation will not apply. NOTE: THIS REPORTING TIME LIMIT DOES NOT APPLY IN CASES INVOLVING ALLEGATIONS OF SEXUAL MISCONDUCT.

2. Role of Student Affairs Officials

2.1. An authorized official within the division of Student Affairs will discuss the suspected violation(s) with the person reporting it, with other persons having pertinent knowledge, with other College officials, and with the College’s Office of Legal Affairs when the authorized official deems it necessary in order to determine whether or not there is a reasonable basis for the allegation(s).

2.2. If, after proper consultation, the Student Affairs official determines that there is not a reasonable basis for the allegation(s), it will inform the person who reported the suspected violation of that fact and take no further action. If, after proper consultation, the Student Affairs official determines that there is a reasonable basis for the allegation, it will notify the respondent individual(s) of the allegation(s).

2.3. This notification shall contain the following:

A. The specific violation(s) of the Honor Code, the Student Code of Conduct, Alcohol Policy, Drug Policy, and/or other policy with which the individual(s) is being charged.

B. Notification that the respondent must make an appointment within forty-eight (48) hours and present him/herself to the Student Affairs official to review the allegation(s) and case file.

2.4. Failure to comply with the procedures as set forth in “Reading of the Allegation(s)” will result in said procedures being carried forth in the absence of the respondent.

3. Academic Dishonesty

3.1. When the allegation is some form of academic dishonesty, the instructor of the course in which the violation is alleged to have occurred will be listed as the complainant and a witness in the notice, in that it is anticipated that the expertise and judgment of that instructor will be relevant and important to the consideration of the case. If the allegation is plagiarism and materials available to the Dean of Students make the allegation self-proving, the person reporting the violation, upon request, may remain anonymous and not be listed as a witness in the notice. This exception usually will not apply when the person reporting the violation is the faculty member for the course involved, for again, the expertise and judgment of the instructor may well be necessary to a consideration of the case.

3.2. In the case of alleged academic dishonesty, the student’s grade in the assignment and/or course will be carried as an “incomplete” until the charges are resolved. After the delivery of the decision (for Class 1, Class 2 or Class 3 Honor Code violations, see Appendix A), the instructor will assign a grade based on the decision reached by the Board/panel/official. In cases of academic dishonesty, the instructor of the course will also receive a copy of the decision.

4. Interim Actions: Whenever there is evidence that the continued presence of the student on the campus poses a substantial threat to others or to the stability and continuance of normal college functions, the Dean of Students or his/her designee may suspend or institute other interim actions for the respondent student for an interim period pending disciplinary proceedings or medical evaluation, such interim actions to become immediately effective without prior notice. During the interim action period, a student can be denied access to the residence halls and/or campus (including classes) and/or all other College activities or privileges for which the student might otherwise be eligible, as the Dean of Students or his/her designee may determine to be appropriate. A student suspended or restricted in some way on an interim basis will be given an opportunity to appear personally before the Dean of Students or other appropriate official within five (5) working days from the effective date of the interim suspension for a meeting only on the following issues:

4.1. The reliability of the information concerning the student’s conduct. 

4.2. Whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the student on the campus poses a substantial threat to others or to the stability and continuance of normal college functions.